SMART SCREENING OF LARGE AND COMPLEX DOCUMENTS

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OUR SOLUTION

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keyspot is the web-based solution for smart document screening saving time and money.
 
It screens a large amount of unstructured text for relevant content very fast and sustainably improves working quality and efficiency.

By integration of expert knowledge and past project experience, keyspot unleashes a new working experience, fully integrated in existing processes and the user's tool landscape.

OUR APPROACH

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keyspot combines advanced text analysis technology with digitalized expert knowledge to create valuable results.

Together with your experts we transfer domain experience and lessons learned into topic specific search criteria, like buzzwords, advanced phrases and complex patterns.
 
The smart screening will be performed on our secure server that is accessible via web browser or direct machine communication.

Results keyspot screening

keyspot puts a strong focus on handling of PDF files. Its integrated page selective OCR capability ensures high quality screening of scanned PDF pages without additional user action.

As result PDF files will be enhanced with content related mark-ups, bookmarks and indexes for efficient text evaluation by experts.

A summary provides an overview on screening results for easy navigation and prioritization of activities.

SUCCESS STORIES

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SPEEDING UP THE BID PROCESS BY 300%

CHALLENGE 

Several and complex bid- and proposal-processes within Siemens Business Unit with long idle times, extended iterations and recalculations 

APPROACH 

Analysis of current proposal processes, definition of detailed new processes, incl. keyspot, piloting, documentation, training and global rollout

IMPACT 

Shortened proposal lead time, increasing number of proposals from 700 up to 1,500 per year


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REDUCTION OF READING TIME BY 34%

CHALLENGE 

~1,000 offers per year based on complex technical & commercial specifications up to 500 pages, risk of missing critical technical requirements and contractual clauses

APPROACH 

Collaborative and hands-on implementation of Smart Document Screening as key enabler for shorter offer preparation in sales process

IMPACT 

Reduction of reading time under consideration of important requirements and cost savings over 300,000 EUR per year


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DECREASING NON CONFORMANCE COST

CHALLENGE

High number of projects per year (20,000 - 30,000) with small size of ~100k€ and very limited time for proposal setup

APPROACH 

Collaborative and hands-on implementation of Smart Document Screening to improve Contract Management

IMPACT

Decreasing NCC by adequate consideration of important requirements and contractual clauses with accelerated high quality offerings


Our Experts

Get in touch with us for more information about keyspot or to discuss your individual use cases.
Oliver Mäckel
Oliver Mäckel
Partner. Project Business
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Sten Wery
Sten Wery
Associate Vice President. Project Business
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